Parks and Recreation Meeting Minutes of November 17, 2008
Attendance:
Committee Members: Rita Mullin (RM), Sergio Coviello (SC), Lauren McMullen (LM), Billie Luker (BL), Kathy Morgan (KM)
Staff: Lynne Clemens (LC), Sheila Sturdevant (SS), Marty Tilton (MT), Maureen Stevens (MS)
Absent: Lisa Dickey (LD), Olga Arnold (OA), Mike Prisco (MP)
(RM) 7:11pm Quorum, meeting called to order Rita Mullin.
Audience of Citizens:
None
Acceptance of Minutes
Minutes were not discussed at this meeting.
Recess for BOS Meeting
The Committee took a recess at 7:23 pm to attend the Board of Selectmen meeting. We returned to session about 10:00 pm.
(RM) Rita Mullin made a motion to recess the P&R committee meeting to attend the Board of selectman’s meeting in Room 14 at Town Hall.
(BL) Billie Luker seconds the motion.
Approved: 5 Opposed: 0 Abstained: 0
Motion passed.
Old Business
Turf Field Update (RM)
(RM) Rita has informed the committee that the Hillview Commission has agreed to support P&R Turf field and Track Complex project by allocating $2 Million dollars of their funds to help fund the project. P & R Committee and Dept. must raise the rest of the monies up to approximately $1 million dollars more for full funding of the project. Rita (RM) is working on receiving three quotes from planning engineer for the project. Also, there will be a memorandum of Understanding written up and agreed upon between Hillview, P&R and the School Dept. The memorandum of Understating will be typed in a draft format and forwarded to all committee members for review.
(SS) Sheila will take action on creating the document and forwarding to the Committee members.
(RM) Rita has notes, documentation on mission statement and committee members from the Turf Committee which she will forward to Sheila (SS), at which time Sheila (SS) will forward to the P&R Committee members.
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New Business
Financial Review (MS, All)
The Financial review has been tabled until the next committee meeting on December 1st, 2008.
Fundraiser Dance (LM)
(LM) Lauren updated the committee on the status of the Adult Fall Fundraiser dance. There are approximately 70 to 75 tickets sold. There will be about 20 tables for seating, 10 people to a table and two bartenders.
Wine & Food (SS)
The Wine and Food Social has been table until the next meeting on December 1, 2008.
Chair Person Vacancy (RM)
(RM) Rita informed the Committee members and staff that the Town Administrator has received a letter of resignation as Chairperson of the Parks & Recreation Committee from Mike Prisco. Mike will step down from Chairperson however will remain on the committee. The Town Administrator has asked the Committee to vote on an interim Chairperson, Vice Chair person and Clerk to finish out the term of this year until the 1st of January 2009 at which time a new vote will take place for the upcoming term.
(Lauren Mcmullen has taken over the meeting and vote process for the Chairperson position)
A discussion was had and Lauren (LM) nominated Rita Mullin for the position of Parks & Recreation Chairperson for the interim of the term.
(KM) Kathy Morgan makes a motion to have Rita Mullin step in as Parks & Recreation Committee Chairperson until the term has expired the 1st of January 2009.
(LM) Lauren McMullen seconds the motion.
Approved: 4 Opposed: 0 Abstained: 1*
(Rita Mullin abstained from the vote.)
Motion was approved.
(Rita Mullin took back over the meeting to complete the voting on the Vice Chairperson and clerk positions.)
A discussion was had regarding the Parks & Recreation Committee Vice Chairperson position. Sergio (SC) nominated Lauren (LM) for the interim of the term.
(SC) Sergio Coviello made a motion for Lauren McMullen to step in as acting Parks & Recreation Committee Vice Chairperson until the term has expired the 1st of January 2009.
(BL) Billie Luker seconds the motion.
Approved: 4 Opposed: 0 Abstained: 1*
(Lauren McMullen abstained from the vote.)
Motion was approved.
A discussion was had regarding the Parks & Recreation Committee Clerk position. Sergio Coviello (SC) was nominated for The Parks & Recreation Clerk for the interim of the term.
(KM) Kathy Morgan made a motion for Sergio Coviello to step in as acting Parks & Recreation Committee Clerk until the term has expired the 1st of January 2009.
(LM) Lauren McMullen seconds the motion.
Approved: 4 Opposed: 0 Abstained: 1*
(Sergio Coviello abstained from the vote.)
Motion was approved.
FY2010 Revolving Account (MS)
(MS) Maureen has passed out the draft of the FY10 Revolving account budget to all committee members and staff for them to take and review and come back to the next meeting with any questions.
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Police Detail at IRP
A discussion was had regarding the report of “Extreme Fights” events being planned at IRP. Marty (MT) has contacted the NR Police Department (NRPD) and they were unaware of these events happening. NRPD told Marty (MT) that they will patrol IRP heavily this coming week due to the half days all week long for the Middle School conferences.
Meeting Schedule for Committee
The Next Parks & Recreation meeting will be scheduled for December 1, 2008 at 7pm at the Town Hall in Room 5. P&R are slotted in room 5 for December 15, 2008 however the committee members agree that due to the holiday we should not file a meeting notice and forgo that meeting.
(MT) Marty has invited NRYLL to the meeting on December 1, 2008.
Other Business
IRP Bathroom Project (LC)
(RM) Rita has received the amounts for the IRP project that Lynne (LC) has requested last meeting. Rita (RM) has given Lynne the documentation for review.
KidSpot Project
(KM) Kathy has informed the committee that P&R did not receive the grant for the KidSpot project. Kathy is waiting for Heidi Griffin to come in order to find out the reasons why. Kathy will inform the Committee when she finds out the reason.
(RM) Rita has asked Marty (MT) to meet with Margie Salt and see where this news will leave the project status as. After a status is determined we should meet with the Hillview.
Adjournment
(LM) a motion was made by Lauren McMullen to adjourn the meeting at 10:50 pm.
(BL) Billie Luker seconds the motion.
Accepted: 5 Opposed: 0 Abstained: 0
Motion passed. Meeting Adjourned at 10:50pm
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